On 25 May 2018 the new GDPR comes into force, but are you prepared for how this affects your event planning and how you can be compliant? If you’re thinking ‘what’s GDPR’, then it’s definitely time to find out!

General Data Protection Regulation (GDPR) ‘is the most important change in data privacy in 20 years’ and impacts everyone in and working with subjects in the EU. For individuals this is an empowering leap forward, but for businesses it can be the cause of a few headaches.

Personal data privacy is a very serious issue so don’t bury your heads in the sand, as the penalties for not complying are very real. Tiered fines mean you can face paying from 2% of annual global turnover up to 4%, a maximum of €20 million, for the most serious breaches.

So, how can we help?

The new version of Grub Stub has been created with GDPR in mind. The system will assist you in being compliant whilst easily managing volumes of personal data.

Users can control who has access to their personal data within Grub Stub. Event managers view data from within the system itself, but can export certain content with advice. The system will also allow users to view who has accessed or downloaded their personal data and when.

Based in the region ourselves, we have an understanding of how GDPR affects the handling of data. The management of crew, artist and delegate meals also means the management of a lot of personal information. We have factored this in to the design of the system in order to help you with compliance. That’s one less thing to worry about.

If your business is not located in the EU region, it’s still worth doing your homework. The GDPR regulation will be applicable if you are collecting personal data or behavioural information from someone in the EU. This is a very important change in the law and something to be aware of. If you cannot be sure of the scope of your data or are preparing for future business growth, choosing a system that will help you be GDPR compliant will be a worthwhile consideration.