Whether it’s post event or post season, after the hectic cycle of planning, juggling, chasing, pitching in, fire fighting and laughing in between, it’s time for a much needed deep breath. We all need a bit of down time, right?
Any opportunity to relax and catch up on sleep is welcome, but this down time is key to reflect and digest. What went well? What didn’t go so well? Could this have been prevented? How could it be prevented from happening again in the future? What task was so awful that it simply has to change next time around?
That’s the thing about events. No two are the same and as a result there are always ways to find that improve processes or make the next event better than the last. Even for the most experienced organiser.
Utilising available data for an informative event report is key. It’s a clear tool to identify what went well and where there’s room for improvement. What other data can you access? It’s not just about reviewing goals that were achieved, how about the team? Seek feedback from colleagues, crew, suppliers, artists and attendees to identify other areas for improvement or areas that could benefit from already successful processes.
Did you have enough time for planning or did you need more? Well we always need more time, but is this possible? What were the biggest delays in making progress at the start? Can these decisions be made sooner or can you work around them to get ahead in other areas? What tasks took longer than expected last time round? Make sure these are factored in to an updated time schedule.
Did you have enough people working in the right places at the right times? If you need more hands on deck in one area maybe you were over staffed in others? Can savings be made in other areas to free up budget? Or can you utilise tools to reduce some of the more labour intensive and time consuming tasks? Cutting, counting and sorting meal tickets springs to mind! Budgets are always tight, but stretching resources is not often cost effective.
This year, like others, saw some events really take the brunt of the weather. Are you prepared for the extremes? What would be the plan if torrential rain flooded parts of your site? How does this effect where key facilities are placed? What about a heat wave? Are you able to increase shady spots or have enough water points and water to cope with a sharp increase in demand?
Like other industries, events are working tirelessly to introduce long term measures to improve sustainability. Utilising stats are key to identify the areas where the biggest impacts can be made, from managing food waste, abandoned tents, energy, travel or impact on the local community. Now is a great time to reflect on the data and share best practices with friends and colleagues.
Take Time Out.
Not only is it important to reflect on everything that has happened and digest all of the available information, you also need some much needed time to recharge the batteries. Whether it’s a few days at home or a longer holiday, a restful period will help you be raring to go for the next show. Enjoy!